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1) Not having a parking plan

A good event planner is always thinking five, even ten steps ahead when it comes to anticipating their guest’s needs. Consider options for valet, or have a list of car service companies ready to take guests to and from the event.

2) Not having signage leading guests to the venue

If you have an event that is even a little ways away from the entrance, someone can and will get lost. Anticipate this issue by having signs and maps that easily and clearly direct attendees to the final event space. This is particularly helpful if an event space has other events going on, or if your event takes up multiple floors. If you have an event website, cut back on paper by adding these maps for quick accessibility.

3) Not making sure bathrooms stay clean

A messy bathroom reflects poorly on you and your event. Have a staff member double check, and make sure everything is cleaned before the event begins, and occasionally while the event is going on. Make sure it is always stocked and the wastebaskets aren’t overflowing.

4) Not respecting capacity limits

Venue capacity limits are not guidelines. Make sure you are well aware of how many people you can fit into a space. The Fire Marshall can and will shut you down. Maximum occupancy numbers are usually listed in commercial spaces. They are set by the Fire Marshall and, therefore, can vary from city to city, so if you are unsure check with your local fire department.

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