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6 Tips for Event Planning Prowess

January 30, 2020 | Author: Zoe Gan | Posted in Event

6 Tips for Event Planning Prowess Tembusuevents

For any organization, events can be the primary communication channel and the opportunity to network and meet well-connected people. The goal is to make the event company Singapore tembusuevents.com.sg interactive and strategic, giving you the opportunity to communicate your organization’s message to your target audience, and give them a place to give you feedback. Creating an imaginative event in design, and effective in its purpose, requires a methodical business approach to ensure you choose the right meeting facilities, hire the right caterers, and compose the best program. Here are 10 tips to help you bring your event planning to the next level.
1. Select Date
Obviously deciding when you’ll have your event is one of the most important questions you can answer. It helps to have three potential dates in mind so you can compare the availability and prices of various services on different dates. You may want to include different days of the week, only for greater flexibility.
2. Determine the length of your event
Even adding an extra hour to your event can make a dramatic impact on the cost and time it takes to plan the event. In addition, you should think about what time the event will last. If you are expecting guests to attend your event from 10:00 to 14:00, we recommend that you offer a lunch.
3. Who is present?
Attendance is consistently overestimated by event planners, which can sometimes make unproductive negotiations or forfeited event charges if not all of your guests show up. Try to get corporate RSVP from your guests, and track your attendance number in a spreadsheet. Don’t make a guess about these details.
4. How many rooms?
Some events, such as a fundraising dinner, only need a single ballroom to accommodate all guests and activities. But if you hold a full-scale conference, you may need to rent a room for breakout sessions, lectures, and exhibitions. Just like the number of participants, you won’t be able to estimate the cost accurately until you know how much space you need.
5. Budget on costs
Making decisions about vendors and lease space costs without budget can be frivolous and can cause you to spend too much for your event. Having your budget provides you with a framework where you can compare your various proposals from vendors and places. Will you charge your entry fee to attend? Do you have a sponsor for the event? Will you charge to allow exhibitors to arrange at your event company Singapore? Identify your revenue source and how much money you will have before you start spending it blindly.
6. Marketing
Once you have a concrete breakdown of your planned event company, it’s time to start working on a marketing plan to let your audience know and potential guests and start planning the event. If you hold an exclusive event, this could mean sending invites to your guests. On the other hand, you may want to advertise on TV, radio, or in a trade magazine if your event is open to the public. Remember the purpose of your event. If you’re trying to bring in income, think about what you can do to engage and get your greatest source of income.

Author: Zoe Gan

This author has published 1254 articles so far. More info about the author is coming soon.

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